Rules & Regulations

Next year’s Fredericksburg Christmas Parade will be held on Saturday, December 1, 2018 at 5:30pm in downtown Fredericksburg. Entries will be accepted beginning in May 2018.

BEFORE THE PARADE:

Entry/Float Requirements:

  • Entries must be decorated and reflect the theme “The Songs of Christmas.” Please refrain from being predominately commercial in nature.
  • Entries are encouraged to display the name of the organization and/or business.
  • NO dressing as Mr. & Mrs. Santa Claus (parade committee selects “official” Claus’s). Santa hats are allowed.
  • Absolutely NO items may be handed out! This includes but is not limited to: candy, beads, toys and pamphlets
  • Provided division number must be clearly displayed on the LEFT SIDE of the parade route in order for the judges to identify your group
  • Each entry must provide at least two adult supervisors to walk the parade route.
  • Children 14 and under are prohibited from walking alongside moving parade floats, vehicles and other motorized units.
  • Maximum Float Dimensions – Height 12’ , Width 10’, Length 70’ (not to exceed 70’)
    • Vehicle entries are required to carry a five pound/3A40BC fire extinguisher.       Available for purchase at any hardware store.
    • Any single-unit truck (no trailer) should not exceed 40ft in length (with the exception of buses). Any combination vehicle (power unit plus trailer) which is connected using a pintle-hook or ball hitch system should not exceed 70 ft in length as measured from the forward most vehicle component to the rearmost component of the trailer.
    • Any combination vehicle which is connected using a fifth-wheel assembly should not exceed 70 ft in length as measured from the forward most vehicle component to the rearmost component of the trailer.
    • No low-boy type equipment trailers (due to extensive length and low ground clearance).
    • No propane trucks.
    • No protruding outrigger wheels or other appendages that might snare and injure bystanders
    • No unit, float or vehicle may make aggressive, abrupt or rapid movements at any point during the parade route. Demonstrations of maneuverability, horsepower, speed agility, etc is not permitted, to include law enforcement motorcycles, Shriner’s go-carts, modified trucks, race cars, etc.
    • The use of Ipods, MP3 players, cell phones, camcorders, etc. is prohibited by all drivers during the parade.
    • The use of sirens or horns is prohibited in the parade line-up and along the parade route.
    • No vans, utility vehicles, etc. are permitted without tasteful Christmas decoration, or an attached float in accordance with the theme.
    • No wreckers or dump trucks will be allowed as a parade entry.
  • Equestrian Entry Requirements
    • Park horse trailers at VRE Lot or utilize commuter parking.
    • Equestrian entries may not line up more than three horses/riders abreast.
    • Poop Scooping:
      • Four or fewer horses – must provide one costumed person equipped with scoop and container to clean up behind the horses.
      • More than four horses – must provide two costumed persons equipped with scoop and container to clean up behind the horses. If the horses are “diapered”, costumed pooper-scoopers are not required.

PARADE DAY:

Parade Route:

  • Entries will not pause and/or stop to perform at any other location besides the judges booth on the parade route.
    • Entries will have 30 seconds to perform at the judges booth
  • Vehicles only allowed going straight, with the exception being in front of the Judge’s booth, which will be located on Princess Anne St.
  • Line Up Times:
    • Division 1 large vehicles – 3:45pm
    • Large vehicles for other divisions – 4:00pm
    • All other entries – 4:15pm
    • Line Up beginning on the right hand side of the street (ie 1-1 is on the right hand side of Caroline St – coming down the street – see parade map)
    • Entries not in position by 5:00pm will not be allowed to participate.
  • Parade participants with non-parade vehicles will not be permitted into a division. Groups should establish a meeting place outside of the parade divisions to initially meet and then walk to division.
  • Must stay within 20 feet of the entry in front of you
  • Walking entries may perform forward motion drills, dancing, etc. on the parade route as long as they continue to move forward down the street in a timely manner
  • Special attention is required as you turn left on Amelia Street and left again on Princess Anne Street.
  • Vehicles should maintain a walking-pace speed
  • The parade route ends at the intersection of Princess Anne Street and Wolfe St.. Please do not disembark here. Make a right onto Wolfe and move through the intersection. Unload parade participants in a safe, non-traffic area. A police officer will be on hand to direct traffic away from the parade route. Do NOT debate with the officers.

Parking for the parade:

  • First and foremost, we cannot stress enough how important carpooling is.
  • Buses must park at Dixon Park and are NOT permitted in the parade line-up.
  • Horse trailers must park at VRE Lot.
  • We recommend if you are participating in the parade that you park at Dixon Park or anywhere you are able to find a spot near the parade.
  • Street parking is available on a first come, first served basis.
    • If you park on the street, make sure you obey all posted signage and restrictions and do not block any driveways or alleys. Please do not park in any private parking lots unless you have express permission from the property owner to do so.
  • Contracted towing companies, not the Police Department, are authorized to tow vehicles from most private lots. Towing is at the owners expense.
    • Streets will close and towing will begin at the parking lot bound by Sophia St., Frederick St., & Caroline St. at 2:00 p.m. From around 4:00pm-5:20pm participants start arriving in designated time slots (provided at participant meeting in November) to their spots. See the parade map for street/lot closings.
  • There will be no parking along the parade route and on some adjacent side streets beginning at 2:00 p.m. on the day of the parade.
  • There will be signs in place to indicate the restrictions. The Police Department will have vehicles towed on Saturday afternoon that have not been removed from the street.

2015-faa-no-drone-zone-3

Drones are prohibited at the Fredericksburg Christmas Parade.

 

Weather:

  • In the event of inclement weather, the parade will continue as scheduled unless City Police and Fire deem the weather to be extreme and raise safety concerns. Your attendance in the event inclement weather is at your discretion. However, if you choose NOT to attend, please email the Parade Committee by 2pm the day of the event so we can adjust.
  • There will be no postponement or rescheduling of the parade.
  • Your entry fee is non-refundable even in the event of a cancellation.
  • It is also strongly recommended that you register for Fredericksburg Alert fredericksburgalert.com so that you receive weather related alerts and updates regarding the parade. Individual phone calls with updates WILL NOT be made.

 

Judging

  • All entries will have 30 seconds to perform at the Judge’s stand. If the group stops longer than 30 seconds they will be disqualified.
  • Be sure that your entry number is visible to the judges which will be located on the drivers’ side of the parade route. We do not have replacement entry numbers, so if you lose yours you will not be judged.
  • Judging will be based on precision (for performing units), appearance, originality, attention to details, and incorporation of the parade theme.
  • The Judging booth will be located on Princess Anne Street in front of the new courthouse
  • We will tally up the judges points when the event ends and post the winners on the website the following day.       Trophies will be delivered to the POC/Business the following week

Other important notes:

  • The streets along the parade route and some adjacent side streets will be closed to vehicular traffic beginning at 2:00p.m. The roads will remain closed until city maintenance crews finish cleaning the route – all streets are expected to be open by 9 p.m. Note: Sophia Street will remain open in the northbound direction only for the duration of the event.
  • There will be portable restrooms at various locations around the parade route, and the permanent facilities will be available at the Visitor Center and at City Hall. Refer to the parade map for details.
  • Use of alcoholic beverages by any and all parade participants is absolutely prohibited. Disregarding this rule will result in immediate removal from the parade. Violators will not be allowed to participate in any future City of Fredericksburg parade events.
    • At the City of Fredericksburg’s discretion, an officer will be coming through the floats checking volunteers, participants, and staff for alcohol and you will be removed immediately from the parade, without a refund, at the officer’s discretion.
  • Information, Lost and Found and First Aid will be located by the judges booth
  • Please report problems to a Parade Marshal in your Division assembly area. Parade Marshals will be wearing yellow vests.
  • Contact the Parade Committee at fredchristmasparade@gmail.com with any questions

Lost and Found:

  • A Parade Representative will be next to the judges stand to collect lost and found items
  • Children who are separated from their group will be taken to the judge’s stand
  • Adults who are separated will ALSO be taken to the judge’s stand

 

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