Participant FAQ

Please be sure to refer to the Rules and Regulations for specifics on float requirements, parking, parade route and more.

1. How do I register to have a float/group in the parade?
2018 Fredericksburg Christmas Parade will be held on Saturday, December 1, 2018 at 5:30pm in downtown Fredericksburg. Entries will be accepted beginning in May 2018.

To have a float/group in the parade you need to fill out the entry form. There is a maximum of 100 entries into the parade. Registrations will be accepted until the maximum is reached or until the registration deadline, whichever comes first.

All entry fees are non-refundable so please carefully check your schedule to ensure you are able to participate before signing up. Payment must be received within 30 days of submitting the entry form or you will forfeit your spot. Please make sure you read all of the rules and regulations PRIOR to signing up.

2. When is the mandatory parade meeting?
Mandatory Meeting: Please note, we will be having a mandatory parade entrants meeting on Wednesday, November 14, 2018 at 6:30pm. The meeting is mandatory for everyone even if you have participated previously. A representative from each organization must be present. Failure to attend will forfeit your spot in the parade. No exceptions. The meeting will be held at the Dorothy Hart Community Center, located at 408 Canal St, Fredericksburg, VA 22401.

3. What is the timeline for float/group sign ups?
There is a maximum of 90 entries so if that is reached prior to the registration deadline, registration will close.

4. Is there a theme for this year’s parade?
The 2018 theme is “The Songs of Christmas.”

5. What is the weather is bad, is the parade cancelled? Will I get a refund? What is the cancellation policy?
In the event of inclement weather, the parade will continue as scheduled unless City Police and Fire deem the weather to be extreme and raise safety concerns. There will be no postponement or rescheduling of the parade.

Your entry fee is non-refundable even in the event of a cancellation.

It is also strongly recommended that you register for Fredericksburg Alert so that you receive weather related alerts and updates regarding the parade. Individual phone calls with updates will not be made.

6. I have participated in the Christmas parade before, do I have to attend the mandatory parade participant meeting in November?
The meeting is mandatory for everyone even if you have participated in years past. A representative from each organization must be present.

Failure to attend will forfeit your spot in the parade. No exceptions.

7. Where is parking for the parade?
First and foremost, we cannot stress enough how important carpooling is.  We recommend if you are participating in the parade that you park at Dixon Park or anywhere you are able to find a spot near the parade. Street parking is available on a first come, first served basis.

If you park on the street, make sure you obey all posted signage and restrictions and do not block any driveways or alleys. Please do not park in any private parking lots unless you have express permission from the property owner to do so.

Contracted towing companies, not the Police Department, are authorized to tow vehicles from most private lots. If you are towed the day of the event, please call Fredericksburg Police Headquarters at 540-373-3122 option #2.

There will be no parking along the parade route and on some adjacent side streets beginning at 2:00 p.m. on the day of the parade. There will be signs in place to indicate the restrictions. The Police Department will have vehicles towed on Saturday afternoon that have not been removed from the street.

8. What streets are going to be closed on the day of the event?

Please refer to the parade map. The streets along the parade route and some adjacent side streets will be closed to vehicular traffic beginning at 2:00p.m. The roads will remain closed until city maintenance crews finish cleaning the route – all streets are expected to be open by 9 p.m.
Note: Sophia Street will remain open in the northbound direction only for the duration of the event.

9. What is the timeline for parade day?
Streets will close and towing will begin at the parking lot bound by Sophia St., Frederick St., & Caroline St. at 2:00 p.m. From around 4:00pm-5:30pm participants start arriving in designated time slots (provided at participant meeting in November) to their spots. See the parade map for street/lot closings.

10. Where are restrooms along the parade route?
There will be portable restrooms at various locations around the parade route, and the permanent facilities will be available at the Visitor Center and at City Hall. Refer to the parade map for details.

11. Am I allowed to have alcohol at the event?
Use of alcoholic beverages by any and all parade attendees is absolutely prohibited. Parade participants will refrain from the use of alcoholic beverages before and during the parade. Disregarding this rule will result in immediate removal from the parade. Violators will not be allowed to participate in any future City of Fredericksburg parade events.

At the City of Fredericksburg’s discretion, an officer will be coming through the floats checking volunteers, participants, and staff for alcohol and you will be removed immediately from the parade, without a refund, if an officer needs to perform an alcohol screen.

12. How do I volunteer to assist with the parade?
If you are interested, please send an email to fredprf@fredericksburgva.gov and in the subject line says “Volunteer.” Within the email you must indicate the following information:
• How many people will be volunteering with you
• Provide a point of contact with valid email and phone number and name of your organization (if applicable).
• Please understand ALL volunteers need to be 18yrs+ and must attend a mandatory meeting in November. The date will be emailed to the point of contact listed.

13. Who were the winning groups?
We will tally up the judges points when the event ends and post the winners on the website the following day.

14. Who is the main point of contact for the parade? How do I get in touch with them?
Fredericksburg Parks & Recreation is the main point of contact for the parade. They can be reached at 540-372-1086 or at FredChristmasParade@gmail.com

Fredericksburg Parks & Recreation is open Monday-Thursday 9am-8pm, Friday 9am-4:30pm and closed Saturday and Sunday. Administrative offices have different hours of operation however; the front desk can assist you in person with general questions.

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